FAQs for the Inclusive Healthy Communities Planning Grant will be posted within five business days of receipt. Final submissions for FAQs are due by 5:00 pm on October 28. The final FAQ responses will be posted by 5:00 pm on November 4, 2020.

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Q1.   Can a “team member” that will attend the TA be a consultant that works with the 501c3 organization that will apply? 

A1.   The IHC Request for Proposal indicates that “at least one named team member of the application must participate in one of three virtual workshops about the grant program hosted by DDS in partnership with the Rutgers University Bloustein School of Planning and Public Policy.” Therefore, any representative to one of the virtual workshops must be a named team member on the bidder’s application. (posted 10/7)

Q2.   Can the program provide only 1 type of service or can it be more broad in what the program provides?

A2.   Grantees may only apply to one of the available grant options:  Capacity Building or Implementation. Regardless of the grant option, grantees are expected to undertake activities that are not isolated services or activities but, rather, to advance broader, longer term community-based collaborative efforts that lead to sustainable change in practice, systems and environmental conditions. While that does not preclude grantees from undertaking specific activities, services or projects, the intent is that those efforts are nested within a broader initiative that ensures sustainable, transformative change in the community. (posted 10/14)

Q3.   If you have an existing NJ Start login, can that be used or do you have to create a new one of this grant submission?

A3.   Yes, an existing NJ Start login may be used for the IHC grant program. (posted 10/14)

Q4.   Where can we find the resource document?

A4.   The resource documents reference in the RFP can be found on the IHC Grant website under the Resources heading towards the middle of the page on the right.  (posted 10/14)

Q5.   If you apply for a grant, can you still partner with another organization (is that allowed?)

A5.   Each primary applicant may only apply once. However, organizations may participate as partners on applications of other organizations.  (posted 10/14)

Q6.   If you apply for a capacity grant- will there be a later opportunity to apply for an implementation grant?

A6.   Not in this grant cycle; future grant cycles are currently not designed. Please note the language in the RFP under “Allowable Costs” on page 11 of the RFP: “For the purpose of the IHC grant program, allowable capital improvements include those that are permanent installations on property that increase the capital value or useful life of the property. For capacity building grants, use of IHC grant funds for capital improvements should be limited to the last 12 months of the 18-month grant program.”  (posted 10/14)

Q7.   What about Cities and Municipalities (like City of Atlantic City, Department of Health and Human Services). We are not a 501c3. But, can we qualify?

A7.   See “Who Can Apply” on page 6 of the RFP: “The bidder must be a non-profit, or a county or municipal governmental entity, including local and county authorities such as a local Board of Education.” (posted 10/14)

Q8.   For eligibility regarding board serving as consultants. Does that mean that a board member cannot serve as a consultant for this project or that a board member cannot serve as a consultant in any capacity for the organization?

A8.   Under “Who can Apply” on page 7 of the RFP, the following language is included: “The bidder shall not employ a member of its Board of Directors in a consultant capacity.” This language means that a Board member may not serve as a consultant for this project. (posted 10/14)

Q9.   For a pediatric organization, does history of building coalitions with disabled populations include coalitions with parents of children with disabilities?

A9.   There is no language in the RFP that requires involvement of organizations with a documented history of engagement with people with disabilities. Under “Collaboration” on page 10 of the RFP, the following language points to the nature of collaboration that the IHC grant program seeks to advance:

• The application represents a collaborative effort of at least two separate entities;
• The application provides for meaningful participation of people with disabilities; and
• The proposed project will lead to lasting collaboration among the partners focused on advancing health and well-being of people with disabilities. (posted 10/14)

Q10.   Does a disability focused nonprofit have to be part of the coalition to be eligible? Or would it be enough to have individuals with disabilities involved in the decision making/planning process, even if they aren’t part of a specific organization?

A10.   There is no language in the RFP that requires involvement of organizations with a documented history of engagement with people with disabilities. Under “Collaboration” on page 10 of the RFP, the following language points to the nature of collaboration that the IHC grant program seeks to advance:

• The application represents a collaborative effort of at least two separate entities;
• The application provides for meaningful participation of people with disabilities; and
• The proposed project will lead to lasting collaboration among the partners focused on advancing health and well-being of people with disabilities.

There are several parts of the RFP that indicate a strong preference for applications that involve inclusion of people with disabilities both in the design of the IHC grant application as well as the IHC grant workplan, such as language in the “Specific Requirements” section of the RFP on page 9.  (posted 10/14)

Q11.   How long/detailed should the LOI be?

A11.   There is no prescribed length for the LOI. As stated in section VI on page 8 of the RFP: “The LOI is intended to provide DDS and the Bloustein School with an understanding of the volume of applications expected in response to this RFP. Bidders will not receive input on the content of the LOI. The LOI may be submitted by any partner in an application, not necessarily the primary bidder. The LOI should contain the following information: expected partners; type of application: capacity building or implementation; and expected area to be served by the proposed application. Submitting a letter of intent does not obligate a bidder to apply.” (posted 10/14)

Q12.   Do you have to include ALL disabilities or can you focus on a target group such as intellectual developmental disabilities (IDD)?

A12.   No. The language in “Focus and Scope” on page 9 of the RFP points bidders to development of applications that reflect a profile of disability in the community and that, “identifies a specific need, gap or opportunity that, if addressed, can significantly enhance opportunities for people with disabilities to have access to conditions and systems in the community that promote health and well-being.” This does not need to be limited to a target group or type of disability. (posted 10/14)

Q13.   How will COVID 19 affect the timeline of implementing a plan?

A13.   We do not anticipate any impacts to the IHC grant program timeline. Grantees may be engaged in meetings that will be held virtually if COVID-19 public health restrictions are still in place. Bidders are encouraged to consider any other COVID-19-related limitations that they may face in developing their application workplans and timelines.  (posted 10/14)

Q14.   We work with adults and youth through NJ DDD and NJ DCF as an inclusive arts and educational enrichment center. We are a small organization. Would we qualify for this application?

A14.   Size of an applicant organization is not a condition for grantees. Please review the “Who is eligible” section of the RFP on page 6. As long as an organization is a nonprofit 501(c)3 organization, county or municipal government entity, it is eligible to apply.  (posted 10/14)

Q15.   An agency submitting proposal must have a collaborative partner to meet grant requirement-Yes?

A15.   Yes.  (posted 10/14)

Q16.   My question really was if partnering directly with parents of disabled “counts” as proxy for direct partnership with the disabled community.

A16.   With regard to engaging people with disabilities who are minors, applicants may engage parents if it is not feasible to engage directly with minors.  (posted 10/14)

Q17.   Would engaging local components of county government to expand their awareness and in turn needs of people with disabilities, be one such example. of what this grant would support. To support long term change in mindset/awareness of our needs (disabled community)?

A17.   The “Practice, Systems and Environmental Change” section of the RFP on page 5 includes the following language:

The IHC Grant Program is designed to advance efforts that result in tangible and sustainable transformation of practices, systems, and environmental conditions to ensure the inclusion of people with disabilities in healthy community initiatives rather than one-time/limited projects or events. The program is adopting evidence-based practices informed by the CDC’s Disability and Health Promotion efforts:

• Systems change affects a large number of people beyond a single organization, such as an entire healthcare system, school system, or multiple sites for large companies. Systems changes often consist of policy changes that occur at a system level.
• Environmental change involves physical, social, material, and/or architectural changes to the environment that influence behavior and/or the practices of people within the environment.
• Community change involves education and outreach to help thought leaders across communities engage and develop new strategies and initiatives informed by community thinking that is specifically designed to be inclusive of people with disabilities.

Given this language, isolated awareness and educational programs are not likely to fully address the objective of the IHC grant program to advance Practice, Systems and Environmental Change. However, integration of awareness and educational programs as an integral component of a more comprehensive strategic initiative may be eligible.  (posted 10/14)

Q18.   Would we find the guidelines regarding the LOI within this document as well?

A18.   As stated in section VI on page 8 of the RFP: “The LOI is intended to provide DDS and the Bloustein School with an understanding of the volume of applications expected in response to this RFP. Bidders will not receive input on the content of the LOI. The LOI may be submitted by any partner in an application, not necessarily the primary bidder. The LOI should contain the following information: expected partners; type of application: capacity building or implementation; and expected area to be served by the proposed application. Submitting a letter of intent does not obligate a bidder to apply.”  (posted 10/14)

Q19.   Can it be a statewide initiative?

A19.   Under “Who can apply” on page 6 of the RFP, the following language is included: “Bidders with IRS approved 501(c)(3) status that have a regional or statewide presence with a focus on systems change as long as the application includes demonstration of grant outcomes in a community-based setting.”  (posted 10/14)

Q20.   I am wondering if for profit companies are allowed to apply?

A20.   Not as a primary applicant.  (posted 10/14)

Q21.   Before my agency dives into this, who can I have conversation with to see my idea is in line with RFP?

A21.   Because we need to make sure that all prospective bidders have equal access to information regarding the IHC grant program, we are not able to engage in individual discussions with bidders. We have designed the IHC grant program application to be as streamlined as possible and we hope that it encourages applicants to submit innovative ideas. If you have a question that you would like answered, you may email it before 5:00 pm on October 28, 2020 to ihc@ejb.rutgers.edu and all questions and answers will be posted on the Bloustein School website within five days of receipt.  (posted 10/14)

Q22.   Who can we reach out to if we have additional questions after the webinar?

A22.   Because we need to make sure that all prospective bidders have equal access to information regarding the IHC grant program, we are not able to engage in individual discussions with bidders. We have designed the IHC grant program application to be as streamlined as possible and we hope that it encourages applicants to submit innovative ideas. If you have a question that you would like answered, you may email it before 5:00 pm on October 28, 2020 to ihc@ejb.rutgers.edu and all questions and answers will be posted on the Bloustein School website within five days of receipt.  (posted 10/14)

Q23.   Is there a template for the LOI that we must follow?

A23.   No. As stated in section VI on page 8 of the RFP: “The LOI is intended to provide DDS and the Bloustein School with an understanding of the volume of applications expected in response to this RFP. Bidders will not receive input on the content of the LOI. The LOI may be submitted by any partner in an application, not necessarily the primary bidder. The LOI should contain the following information: expected partners; type of application: capacity building or implementation; and expected area to be served by the proposed application. Submitting a letter of intent does not obligate a bidder to apply.”(posted 10/14)

Q24.   Can you email the video to everyone?

A24.   The videos have already been posted on the Bloustein School IHC website under “Resources” at: http://eac.rutgers.edu/ihc-grant-program/.  (posted 10/14)

Q25.   How does this RFP compare to recent NJ “Building a culture of health” grants?

A25.   The IHC grant program is distinct and separate from grant funds from the Robert Wood Johnson Foundation. However, many of the same evidence-based models that the Robert Wood Johnson Foundation outlines in its Culture of Health Action Framework (https://www.rwjf.org/en/cultureofhealth.html) are consistent, conceptually, with the design of the IHC grant program. (posted 10/14)

Q26.   Would this funding opportunity facilitate the development of an ADA Accessibility Plan for a municipality?

A26.   The following items are listed as “Allowable Costs” on page 11 of the IHC RFP:

The following costs are considered allowable under the IHC Grant Program:

• Strategic planning consultation services and data collection;
• Stakeholder engagement consultation services;
• Training and facilitation;
• Provision of direct services;
• Facilitated engagement of people with disabilities;
• Community planning and capital investment design;
• Equipment purchase; and
• Capital improvements that are in direct service to the proposed program or activity. For the purpose of the IHC grant program, allowable capital improvements include those that are permanent installations on property that increase the capital value or useful life of the property. For capacity building grants, use of IHC grant funds for capital improvements should be limited to the last 12 months of the 18-month grant program.

If the development of a municipality’s ADA accessibility plan is consistent with such costs, it would be eligible as long as the applicant meets the IHC grant program eligibility criteria and as long as the application meets other “Specific Requirements” of the IHC grant program as outlined in the RFP starting on page 9.  (posted 10/14)

Q27.   Can you be involved in more than one proposal, either as a sub or a main, or for two different health related topics?

A27.   An organization may be the primary applicant for one grant; it may participate as a partner organization in other grants led by a different primary applicant.  (posted 10/14)

Q28.   Is Voorhees allowed to be a partner? If we were doing Complete Streets, we’d of course want to continue work with them.

A28.   The three Bloustein School employees that are participating in management of the IHC grant program are recused from participating in IHC grant applications (Jeanne Herb, Karen Alexander, Sara Malone) as is the lead faculty member for the IHC program evaluation in the Rutgers School of Social Work (Patricia Findley). Other academic partners may be eligible to participate in IHC grant applications including from other academic institutions outside of Rutgers University as long as they meet criteria outlined in the RFP.  (posted 10/14)

Q29.   I read the RFP, looks like another tranche of money is coming after 6 mos. Is that more money for awardees or a new funding opportunity?

A29.   No. Grantees under the current IHC RFP will receive funding for an 18-month grant period with a maximum allowable grant of $100,000 for capacity building grants and a $250,000 maximum allowable grant of $250,000 for implementation grants. The 18-month grant cycle spans two state fiscal years with the first six months occurring in state Fiscal Year 2021 and the second 12 months occurring in state Fiscal Year 2022. The “Budget” section of the RFP on page 8 states: “For the purpose of the IHC program, all grant funds must be encumbered during the state fiscal year in which the funds are allocated. For the purpose of this grant program, encumbered means that by the end of the state fiscal year in which the funds are allocated, the funds have been fully spent or contractually allocated. Grantees are expected to provide an accounting of all funds and relative encumbrances as part of their grant fiscal reporting.” Applicants are encouraged to use the budget template in Excel spreadsheet form on the Bloustein School IHC website (http://eac.rutgers.edu/ihc-grant-program/) that distinguishes the amount of a grantee’s total grant award that is to be expended during each of those two state fiscal years. (posted 10/14)

Q30.   I am joining the webinar on behalf of two organizations. Since this is a mandatory webinar, can you please record my presence for both City Green and New York Lawyers for the Public Interest?

A30.   As per the RFP, only one named member of an application team needs to participate in one of the three identical webinars. As part of your application, there is a question for you to identify which member of your team attended which of the three webinars.  (posted 10/17)

Q31.   Do you need to be an approved NJ provider to participate in this RFP?

A31.   You do not need to be approved in the NJSTART system to apply for the IHC grant program – However, all awarded grantees will need to register with NJSTART, the state of NJ’s eProcurement system in order to be paid by DHS. To register, go to www.njstart.gov.  (posted 10/17)

Q32.   Will we be sent copies of slides?

A32.   Slides from the three identical webinars are posted on the Bloustein School website.  (posted 10/17)

Q33.   But we can be a nonprofit organization based in New York?

A33.   While an organization may be based out of state, they will need to clearly demonstrate strong relationships and engagement with the NJ community they are proposing to serve. Out of state applicants are encouraged to include New Jersey community-based entities as named team members in their application.  (posted 10/17)

Q34.   Want to make sure how credit is recorded for participants to show we have completed the course to be able to apply for grant.

A34.   The Rutgers webex webinar platform automatically captures names and contact information of registrants and will be used to confirm participation in one of the workshops.  (posted 10/17)

Q35.   Explain resources at Rutgers?

A35.   All resources are available on the Bloustein School IHC website: http://eac.rutgers.edu/ihc-grant-program/.  (posted 10/17)

Q36.   Does the cross in fiscal year mean that an award may not be fully funded?

A36.   As stated, funding for the second 12 months of the grant program will be contingent on availability of funds as well as successful grantee performance during the first 6 months of the grant program.  (posted 10/17)

Q37.   With sharing a focus on living, earning, working and playing for the community with disabilities, is healthcare a priority, specifically reproductive healthcare?

A37.   Please see pages 4-5 of the RFP for discussion of Background, Population to Serve, Healthy Communities, etc.  (posted 10/17)

Q38.   Please can this workshop be uploaded on the site?

A38.   Recordings for all three webinars are posted on IHC program website: http.//eac.rutgers.edu/ihc-grant-program/.  (posted 10/17)

Q39.   Is there an exception for board members who have disabilities to consult on this project?

A39.   No organizational Board members may consult on the applicant’s project.  (posted 10/17)

Q40.   Are the 3 letters of commitment to be from the application partners or from other agencies?

A40.   The list of appendices on page 12 of the RFP stipulates that applicants must submit as part of their application, “Three (3) original and/or copies of letters of commitment/support from other agencies or organizations who have worked with you or know firsthand about your work.”  (posted 10/17)

Q41.   Are proposals (narratives) to be double spaced or single spaced?

A41.   Applicants are encouraged to use the Word-documents (application cover sheet and application template) that can be found at the Bloustein School IHC website: http://eac.rutgers.edu/ihc-grant-program/ which is Ariel 12-point font, single-spaced with 1” margins. Note that the Appendices listed on page 12 of the RFP are limited to a total of 50 pages.  (posted 10/17)

Q42.   Will awarded applicants be listed on website by Dec.14?

A42.   No. The Department of Human Services will notify successful applicants via email and with a follow up hard copy via U.S. mail. Unsuccessful applicants will also be notified via email.  (posted 10/17)

Q43.   Are there any specific formatting requirements for LOI? Font, spacing, etc.

A43.   No, there are not specific formatting requirements for the LOI.  Please see answer to Q11 regarding LOI.  (posted 10/17)

Q44.   Is this the first time DDD has offered grants?

A44.   This process is through the Division of Disability Services (DDS) and this is the first cycle of grants for the IHC grant program.  (posted 10/17)

Q45.   Our HQ is in PA. We have offices and provide services in NJ too. Can we use our PA address on the application to facilitate our own processes?

A45.   See answer to Q33.  (posted 10/17)

Q46.   All this is great unfortunately due to COVID exclusion of this population is happening every day and in all areas of life.

A46.   Thank you for your comment; there appears to be no question to answer.  (posted 10/17)

Q47.   I was thinking of some safe housing arrangements such as stair lifts/ environmental adaptations in the person’s owned home to help with independence (ramp installation, stair lift or accessible toilet/ bathroom etc.) that would improve the quality of life. Now would that be considered as capital improvements?

A47.   The IHC grant program is not intended to fund improvements in private residences. Rather, as outlined in the Purpose and Intent of the RFP, the IHC grant program is intended to support efforts that are designed to achieve three mutually supportive objectives:

• Adopt processes that are inclusive of people with disabilities as part of efforts to plan and create healthy communities;
• Plan and implement lasting strategies that deliver the benefits of healthy communities to people with disabilities; and
• Advance sustainable practice, systems and environmental change that address the pre-existing physical, environmental, social and economic challenges that prevent people with disabilities from having full access to the conditions that support health and well-being.(posted 10/17)

Q48.   We have to do an RFP for programs and we would not know the individual RFP budgets until we get the proposals. How would we capture what the partner budgets?

A48.   Applicants are encouraged to identify all anticipated costs and reflect them in the proposed budget. Once grants are awarded, grantees can reallocate money within their budget, without a formal budget modification, if the amount is less than 10% of the entire budget. If it is more than 10%, the grantee would need to receive a budget modification approval from DHS.  (posted 10/17)

Q49.   Does this need to be inclusive of all people with disabilities or can it focus on I/DD and autism?

A49.   See answer to Q12.  (posted 10/17)

Q50.   Presently if I don’t have the tax qualification is there opportunity to still apply with that portion being evaluated at this time?

A50.   Applicants must meet the eligibility criteria included in “Who can apply” on page 6 of the RFP at the time of application. Prospective applicants that are not eligible may collaborate with other organizational partners that do meet the eligibility criteria and that are primary applicants.  (posted 10/17)

Q51.   Similar question to the above — we are a PA-based organization with several affiliate organizations in NJ and we work collaboratively on many programs and projects now. Is our organization permitted to be the lead applicant?

A51.   See response to Q33.  (posted 10/17)

Q52.   Would a program specific to kids 5-18 be considered not inclusive? Does it need to be open to all?

A52.   The language in “Focus and Scope” on page 9 of the RFP points bidders to development of applications that reflect a profile of disability in the community and that, “identifies a specific need, gap or opportunity that, if addressed, can significantly enhance opportunities for people with disabilities to have access to conditions and systems in the community that promote health and well-being.” Focusing an application on a particular population of people with disabilities and/or a specific disability is eligible as long as the applicant demonstrates that it has undertaken a strategic effort to assess needs in the community and can explain why the proposed activities lead to sustainable practice, systems and environmental change.  (posted 10/17)

Q53.   Where do we indicate in-kind or matching funds on the budget, or do we put this in the narrative?

A53.   Please discuss any leveraged funds in the budget narrative.  (posted 10/17)

Q54.   Can a county be the lead entity or do you need to be a 501(c)3.

A54.   Yes, see “Who is Eligible” on page 6 of RFP as well as Q7.  (posted 10/17)

Q55.   Can you apply without a partner?

A55.   See Q15.  (posted 10/17)

Q56.   Since I have to find another agencies municipality to be the lead application how do I connect? I am a small nonprofit with not enough Tax-exempt years to provide for lead application. We are working with adults with Developmental disabilities inclusive.

A56.   Applicants are encouraged to reach out to possible diverse and cross-sector partners throughout their community who may be involved in planning and decision-making process and/or entities that are involved in efforts associated with social determinants of health as discussed in the following language included in the “Focus and Scope” section of the IHC RFP on page 10: “The application demonstrates strong awareness of challenges in their geographic area where people with disabilities may not have adequate access to the physical, social, economic and environmental conditions that support health and well-being, such as: arts and culture; nutritious food; clean environments; safe, resilient and affordable housing; quality education; accessible transportation; safe neighborhoods; opportunities to recreate and socialize; good jobs with fair wages; social and health services; income supports; and emergency preparedness.” Potential partners will vary in different communities across New Jersey but may include: local ADRC offices, municipal and county elected, appointed and professional officials, community development organizations, faith-based organizations, Sustainable Jersey “green teams,” Environmental Commissions, non-profit social service agencies such as Salvation Army, United Way, Rutgers Cooperative Extension offices, fire and emergency management programs, organizations involved in transportation, food security, parks, healthy and affordable housing and other community-based improvement and community development efforts.  (posted 10/17)

Q57.   If we apply for structural improvements for consumers in their own living arrangement, would I put that under capital improvements? We are county operations and we have an RFP process and we really cannot estimate what would the individual budgets look like.

A57.   See answer to Q47.  (posted 10/17)

Q58.   I was reaching out to see if there is a possibility of getting a meeting with someone involved in the disabilities grant program. I was on the webinar today and I did insert a couple of questions in the Q&A that I did not get direct answers to. We are a reproductive healthcare organization with minimal experience in serving the disability community we want to make sure we’re a good fit in putting this application together. We do have a board member with a disability that we did want to consult with for this process and addressing how we can better serve our patient demographic by being inclusive of individuals with disabilities. If a call with someone is not feasible, some insight on sharing whether or not it is applicable for us to apply with what I’ve stated above would be greatly appreciated.

A58.   See answers to Q21, Q22. Note also that there is no language in the RFP that requires involvement of organizations with a documented history of engagement with people with disabilities. Under “Collaboration” on page 10 of the RFP, the following language points to the nature of collaboration that the IHC grant program seeks to advance:

• The application represents a collaborative effort of at least two separate entities;
• The application provides for meaningful participation of people with disabilities; and
• The proposed project will lead to lasting collaboration among the partners focused on advancing health and well-being of people with disabilities.

There are several parts of the RFP that indicate a strong preference for applications that involve inclusion of people with disabilities both in the design of the IHC grant application as well as the IHC grant workplan, such as language in the “Specific Requirements” section of the RFP on page 9.

The RFP promotes that organizations undertake inclusive and collaborative efforts with potential partners to identify “specific need, gap or opportunity that, if addressed, can significantly enhance opportunities for people with disabilities to have access to conditions and systems in the community that promote health and well-being” (“Focus and Scope” on page 9 of the RFP). As such, collaboration with other partners and consultation with organizations that engage and are inclusive of disabilities can contribute to your organization’s development of an application, including but not limited to local organizations that are mission-focused on supporting people with disabilities. Such an approach can allow an application to have input from people with disabilities on how to best meet the needs of the population as well to ensure development of an inclusive application.  (posted 10/17)

Q59.   Am I correct that as a Rutgers department, we are NOT ELIGIBLE to apply for this grant? We are within School of Public Health.

A59.   See answer to Q28. The three Bloustein School employees that are participating in management of the IHC grant program are recused from participating in IHC grant applications as is the faculty member from the School of Social Work who is leading the mid-term evaluation. Other academic partners may be eligible to participate in IHC grant applications including from other academic institutions outside of Rutgers University as long as they meet criteria outlined in the RFP.  (posted 10/17)

Q60.   I am not able to attend any of the three workshops. May I, instead, view one of the three workshop videos to fulfill the RFP requirement.

A60.   Prospective applicants are strongly encouraged to attend the three virtual workshops in person to fully understand the design of the IHC program. Prospective applicants should understand that the RFP only requires that one named member of the application team must participate in one of the workshops. This means that as long as any named member of any organization on the application participates in one of the three workshops, the requirement is fulfilled. However, to ensure wide participation in the IHC grant program, the Department of Human Services has rendered a decision that a prospective applicant may fulfill the eligibility requirement to have at least one team member participate in a virtual workshop by viewing the third workshop’s recording (dated October 19, 2020) provided the prospective applicant meets two provisions: that the prospective applicant notifies the Bloustein School IHC program managers (at: ihc@ejb.rutgers.edu) prior to watching the video and receives authorization to do so and that the prospective applicant is willing to certify that they have watched the video no later than 5:00 pm EST on October 23, 2020.  (posted 10/17)

Q61.   Do you outline which items/categories are not allowable costs?

A61.   “Allowable costs” on page 11 of the RFP clearly states that “no funds from the IHC grant program may be used for lobbying activities as defined in accordance with guidance issued by the New Jersey Election Law Enforcement Commission at: https://www.elec.nj.gov/forcandidates/gaa_forms.htm.”

The same section of the RFP includes a list of costs that are allowable. (posted 10/21)

Q62.   If a nonprofit has paid Board of Trustee members, would it be eligible to serve as a partner?

A62.   A paid Board member may not serve as a partner or consultant on the applicant’s proposal.   (posted 10/21)

Q63.   Can a Rutgers department apply? The answer seemed unclear- I believe it’s yes as Bloustein reviewers are recused from grant review… is that correct?

A63.   See Q59 for additional information.   (posted 10/21)

Q64.   What is the grant deadline, isn’t within 5 days of today?

A64.   Please review the table of important dates on page 3 of the RFP. Proposals are due by 5:00 on November 20, 2020.   (posted 10/21)

Q65.   What organizations can qualify to apply for the grant?

A65.   See FAQ #14 – Please review the “Who is eligible” section of the RFP on page 6. As long as an organization is a nonprofit 501(c)3 organization, county or municipal government entity, it is eligible to apply.   (posted 10/21)

Q66.   Is this program only for people with physical disabilities or is it for people with intellectual disabilities as well?

A66.   Please see FAQ #12.   (posted 10/21)

Q67.   Is the grant only or mainly for people with physical disabilities? In other words, what about Neurology Disabilities such as Autism? NJ has the highest rate of autism 1:34 in new born; 26,000 families with young adult with Autism?

A67.   Please see FAQ #12 and “Focus and Scope” on page 9 of the RFP.   (posted 10/21)

Q68.   Can we access the recording of this session to share with our colleague?

A68.   Recordings to be posted on website: http://eac.rutgers.edu/ihc-grant-program/.   (posted 10/21)

Q69.   Will a list of the winners of the grants be made available to all applicants so, if we did not receive a grant, still assist 1 or more of these groups with their development and implementation of their projects, vis a vie, provide manpower / volunteers/?

A69.   See Q42. The Department of Human Services will notify successful applicants via email and with a follow up hard copy via U.S. mail. Unsuccessful applicants will also be notified via email. Final grants will be posted on the Bloustein School website prior to the January 11, 2021 start date of the grant cycle.   (posted 10/21)

Q70.   Is there a limit on the number of awarded grants?

A70.   No. See Section 1, page 2 of the RFP regarding resources for the IHC grant program under Purpose and Intent; and, in Section IV Scope of Work, on page 7 for two types of grant options. (posted 10/21)

Q71.   What is the source of that data? What years?

A71.   The data used in the data tool on the Bloustein School website is the most recent U.S. Census data provided via the American Community Survey (ACS).   (posted 10/21)

Q72.   Has this grant been awarded in the past? If so, will potential applicants be able to view winning proposals? If so, where would these be posted?

A72.   Please see Q #44 in FAQ’s. This process is through the Division of Disability Services (DDS) and this is the first cycle of grants for the IHC grant program.   (posted 10/21)

Q73.   Do the LOIs need to include the inclusive feedback (from end stakeholders) that will be needed for the RFP?

A73.   No for the LOI. Yes, for the full application.   (posted 10/21)

Q74.   And what is the suggested length and format of the LOI?

A74.   Please see FAQ’s Q11, Q23 and Q43.   (posted 10/21)

Q75.   The Video you show and the examples you talk about are from the “Physical Disabilities” word.  Is that mean that for the organizations dealing with Neurological Disabilities, will have a lower chance to get this grant?

A75.   No, applications associated with neurological disabilities will not have a lower chance of grant awards. Please see Q 12 in the FAQ’s.   (posted 10/21)

Q76.   Is there a focus on a particular type of disability? Developmental? Physical? or is the RFP requested to impact all groups?

A76.   Please see Q12 in FAQ’s.   (posted 10/21)

Q77.   Can you please clarify the “bidder cannot have a paid consultant on the board.”?

A77.   See Q8.   (posted 10/21)

Q78.   How are you defining community? Is it limited to towns or counties?

A78.   The term “community” is best defined by the applicant: it may mean entire municipality or county; it may mean a population; it may mean a geographic portion of a municipality or county.   (posted 10/21)

Q79.   Are there guidelines regarding how funding must be allocated in the capacity building grant? Can we allocate funding for gatherings with stakeholders (meals, location), coordinator salary?

A79.   Please see page 11 of the RFP for allowable costs information.   (posted 10/21)

Q80.   Are there any materials outside of the required documents that an applicant may benefit in submitting with their application package?

A80.   No. Applicants are strongly encouraged to use the cover sheet and application template available in Word on the Bloustein School website to develop their applications. Additionally, applicants must include all appendices listed on page 12 of the RFP.   (posted 10/21)

Q81.   Can we highlight when legal guardians of individuals with IDD are included in our RFP? In addition to individuals with disabilities.

A81.   Yes, you may.   (posted 10/21)

Q82.   Please share the resource we can use to build our profile of disability.

A82.   Please see Disability Profile Snapshot under Resources on webpage: http://eac.rutgers.edu/ihc-grant-program/.   (posted 10/21)

Q83. If we have these items signed/notarized etc. as of October 2020, can we reuse that copy or do we need to make a new set (things like Iran Disclosure, ownership, etc.)? They are pre-award (applications).

A83.   Forms signed and dated October 6 (RFP release date), or later, may be reused if the information provided on these forms has not changed with your submission. Please be aware that proposals will be evaluated for completeness and all forms must be included with your application.   (posted 10/21)

Q84.   Can you apply for an infrastructure grant? For example, redoing one of our playgrounds to be fully wheelchair accessible with sensory items, etc.

A84.   See Q52. If applicants are applying for an implementation grant, they are expected to include a discussion in their application as to how that implementation action was identified as a priority as the result of an inclusive and strategic process. Additionally, the RFP emphasizes changes to practices, systems and environmental frameworks which involves ensuring that grant outcomes contribute to long-term sustainable change within a community beyond individual projects. While this does not preclude capital investments, it does point to the need for such investments to be nested in a strategic process that is designed to contribute to lasting change in practice, systems and environmental frameworks as well as the processes that contribute to decision-making in the community.   (posted 10/21)

Q85.   lding innovative solutions for people with Autism, $250k grant, with your requirement, realistically and most likely, will not be enough to start strategic change. A strategic or system change, will required more of $25M. is it worth the NJ Tax money?

A85.   Thank you for your comment. There does not seem to be a question to answer. However, building capacity, such as forming new coalitions, partnerships and collaborations among local organizations costs very little but can result in changes in how decisions are made and how inclusive the process is. NJ is joining a national movement towards greater inclusivity, which we believe will, over time, result in substantive change. Impact will not be demonstrated overnight, but important changes can be achieved without great expense.   (posted 10/21)

Q86.   If we have a current contract with DDS, do we have to submit the post award documents?

A86.   Successful applicants will be contacted by DDS’ Contract Administrator when the grant is awarded and specific submission requirements will be outlined at that time.   (posted 10/21)

Q87.   Will applicants be notified of future grant opportunities through the Bloustein School, regardless of whether or not a grant is awarded?

A87.   Yes, the contact information for all applicants to the IHC grant program will be provided to DHS which will include that information in future notices about funding availability.   (posted 10/21)

Q88.   Will all Q & A’s from all the webinars be posted?

A88.   Yes, they are posted on the website.   (posted 10/21)

Q89.   Can you switch from capacity building to implementation upon the start of the new NJ FY?

A89.   No.   (posted 10/21)

Q90.   Can you confirm the exact title of the “Statement of Bidder/Vendor Ownership Disclosure” form listed as number 11 on page 12? This title does not match the forms available on the link and just want to be certain we get the right form.

A90.   This form is identified as the “Ownership Disclosure” form on the website. The direct link is https://www.nj.gov/treasury/purchase/forms/OwnershipDisclosure.pdf.   (posted 10/21)

Q91.   Q12 in the FAQ does not answer my question. Will you be kind enough and provide clarification if this grant will give a fair opportunity to organization building innovative solution for adults with Autism?

A91.   This grant will give fair opportunity to applicants that are building innovative solutions for adults with Autism.   (posted 10/21)

Q92.   If budget narrative is limited to 1p: may we refer back to the budget itself esp. for personnel line items? (Some budget narratives require you to spell out “Staff X will be doing Y at 0.5FTE at a salary of $N with fringe %…” which gets long)

A92.   Yes, that is fine.   (posted 10/21)

Q93.   Does that mean that in the application submission email we would be attaching two files? The PDF of the application with appendices and an Excel file with the budget template.

A93.   Yes. Please see pages 12-13 of RFP to confirm your understanding.   (posted 10/21)

Q94.   Must salaries include current staff or can you include staff to be hired for the grant.

A94.   You may include anticipated new hires if awarded a grant.   (posted 10/21)

Q95.   Is there a maximum amount of grants/grantees, you’ll offer?

A95.   No; the number of grants awarded is only limited by the funding availability in each of the state fiscal years.   (posted 10/21)

Q96.   I serve on 2 agencies that are interested in applying. Does my participation on the webinar satisfy the requirement for the 2 agencies or does it only satisfy for 1 agency?

A96.   Please see Q30 in FAQ’s.   (posted 10/21)

Q97.   Is there a PDF size limit for the application?

A97.   Page 12 of the RFP stipulates that the appendices may not exceed 50 pages. Other elements of the application template have assigned page or paragraph limits. We strongly encourage applicants to use the Word version of the application cover sheet and template found on the Bloustein School IHC website.   (posted 10/21)

Q98.   For applicants who have successfully received an IHC grant award, what is the deadline to submit post-award documents?

A98.   There is no hard deadline, however, awarded grantees will not receive payments until all documents are received, reviewed and accepted for contract execution. We strongly encourage grantees to submit all documentation in a timely manner to avoid payment delays.   (posted 10/21)

Q99.   We are a small nonprofit – our annual budget is under 200K – is there a size requirement to apply for this grant?

A99.   No, there is no organizational size requirement as long as all eligibility requirements are met.   (posted 10/21)

Q100.   Will the contents of the LOI be part of the RFP evaluation? Or is it just for your planning info to prep for the RFPs?

A100.   The LOI is solely for the DHS and Bloustein School’s program planning; the LOI is not part of the RFP evaluation.   (posted 10/21)

Q101.   Can you partner with organizations in more than one County in NJ?

A101.   Yes.   (posted 10/21)

Q102.   Is the disability data as of last Census or is it more current?

A102.   The disability data used in the data tool is from the last U.S. Census and provided via the American Community Survey.   (posted 10/21)

Q103.   Can a report from the disability snapshot tool be included as part of the IHC application?

A103.   Yes, but we strongly encourage applicants to include a discussion that is informed by the disability snapshot tool.   (posted 10/21)

Q104.   Please clarify how a municipality can be the bidder if the only two categories available on the Proposal Cover Sheet are listed above with wording that says “IRS approved 501(C)(3) status.” A municipality is not a 501(c)(3) and does not fall within either line item.

A104.   You are correct that there are two categories listed under the first bullet under “Who can apply” on page 6 of the RFP, however, those two categories are preceded by the following language: “The bidder must be a non-profit, or a county or municipal governmental entity, including local and county authorities such as a local Board of Education.” As such, county and municipal governments are eligible to apply.   (posted 10/21)

Q105.   Can you confirm that since the source of funding is from NJ, that the Indirect Cost Rate is 10% for this RFP.

A105.   The indirect cost rate for the IHC grant program is not to exceed 10% of the total proposed budget as outlined under “Allowable Costs” on page 11 of the RFP.   (posted 10/21)

Q106.   I was wondering if we could still apply for the RFP although were not able to register for the workshop due to schedule conflicts and a family emergency. We are currently grantees through the OFBI and NJHI and think this project would be a strong support to our current community development. Please let me know if there are any accommodations that can be made.

A106.   Please see Q60.   (posted 10/21)

Q107.    Can we partner with another state agency, i.e. dept of health?

A107.   There is nothing in the IHC RFP that requires an organization be based in New Jersey, however, they are required to submit a current State of New Jersey Business Registration (page 15 of the RFP).   (posted 10/22)

Q.108.   Can you remind me what the difference is for the capacity building grant and the
implementation grant?  Also we are a municipality with 29,000 residents does that matter in anyway?

A108.   Please see the explanation of capacity building and implementation grants on page 7 of the IHC RFP.  The size of a municipality does not matter with regard to an IHC grant application.   (posted 10/22)

Q109.   Does DDS have an approximate # for the intended allocation/distribution of funds between capacity and implementation grants?

A109.   No. Please see Q95.   (posted 10/22)

Q110.   Could you explain a little further what should be included in the capacity building grants?

A110.   As discussed in the “Scope of Work” in the IHC RFP, capacity building grants are designed to provide support to applicants that are in the early stages of their efforts to build disability inclusion into healthy community efforts. “Capacity Building grants are intended to enhance and catalyze initial efforts of bidder partners to identify priorities, build partnerships and plan strategies that will result in lasting practice, systems and environmental change. Capacity building grants are intended to provide bidder teams with the knowledge, data, analysis, and skills to advance collaborative partnership building that leads to cohesive, strategic and lasting practice, systems and environmental change. It is anticipated that bidders to the IHC capacity building grant will dedicate a portion of the grant funding for implementation efforts before the end of the 18-month grant period. Resources that may be helpful in informing development of capacity building grants can be found on the Bloustein IHC grant program website at: http://eac.rutgers.edu/ihc-grant-program/. Capacity building grants may not exceed $100,000.” In the “allowable Costs” section, the IHC RFP stipulates that for capacity building grants, use of IHC grant funds for capital improvements should be limited to the last 12 months of the 18-month grant program.   (posted 10/22)

Q111.   Is there a way to access information and materials related to organizations/projects that DHS/DDS has previously funded?

A111.   Active, and completed, Requests for Proposals can be found on the DHS website at the following link: https://www.state.nj.us/humanservices/providers/grants/. New funding opportunities are published to that site as they become available.   (posted 10/23)

Q112.   Would it meet the expectations of this RFP if we considered social determinants of health (access to health care services, quality education and job training svcs, access to housing/food) as a definition of “wellness”? For example, would DDS entertain an initiative that helps individuals contribute to community efforts such as sitting on a board, steering committee, community/county development and planning groups?

A112.   Inclusive efforts to ensure that people with disabilities have the opportunity to meaningfully contribute to community efforts and local planning and decision-making are critically important aspects of achieving the objectives of the IHC grant program as indicated on page 2 of the RFP, namely to advance efforts that:

• Adopt processes that are inclusive of people with disabilities as part of efforts to plan and create healthy communities;
• Plan and implement lasting strategies that deliver the benefits of healthy communities to people with disabilities; and
• Advance sustainable practice, systems and environmental change that address the pre-existing physical, environmental, social and economic challenges that prevent people with disabilities from having full access to the conditions that support health and well-being.

A strong focus of the IHC grant program is on social determinates of health, such as those identified on page 5 in the “Background and Population to Serve” section of the RFP: “Healthy communities are ones in which all residents have access to quality and affordable healthcare as well as access to the physical, social, economic and environmental conditions that support health and well-being, such as: arts and culture; nutritious food; clean environments; safe, resilient and affordable housing; quality education; accessible transportation; safe neighborhoods; opportunities to recreate and socialize; good jobs with fair wages; social and health services; income supports; and emergency preparedness.” That said, a successful application must meet the “Required Proposal Content” that starts on page 9 of the IHC RFP.   (posted 10/23)

Q113.   If we are a statewide organization and the resources/education/systems we propose for the grant can be implemented statewide, must we select a specific county/counties for focus? If so, can the focus be county-wide, or do we need to choose specific municipalities within the county?

A113.   Under “Who Can Apply” on page 6, the RFP states that the following are eligible to apply: “Bidders with IRS approved 501(c)(3) status that have a regional or statewide presence with a focus on systems change as long as the application includes demonstration of grant outcomes in a community-based setting.” The language that is bold and italicized here stipulates that there must be some sort of demonstration at a community level. The language is intentionally broad to allow applicants to determine what is effective.   (posted 10/27)

Q114.   Can outcomes include coalitions formed, number of people trained, and number of resources created?

A114.   Yes.   (posted 10/27)

Q115.   One of our board members has run into an issue prior to this where a grant he was involved applying for (not with our organization) was denied due to the project being for a scholarship program where the grantor said scholarships could not be considered for a grant. Would that also be the case here as we are greatly expanding upon our scholarship program to include many more types of medical professionals and students so we can increase upon the properly informed and educated physician referrals we can offer to the many and growing number of sufferers we are aware of in our state as part of our support and wellness campaign.

A115.   The nature of this question is not clear. There is nothing in the RFP that precludes scholarships as an eligible cost. However, the bidder is encouraged to review Q17, Q26 and Q47.   (posted 10/27)

Q116.   Will the IHC grant program fund projects that take place outside of the State of New Jersey?

A116.   No. The IHC grant program will only fund projects that take place in the State of New Jersey.   (posted 10/27)

Q117.   Except for the “Specific Requirements” area in RFP VII Required Proposal Content- it appears there is no difference in the narrative requirements regardless whether you are applying for a capacity building grant or an implementation grant. Is this correct? If so, since the implementation grant is for applicants who are further along in the development of their projects, do you have different expectations of the answers to these questions for capacity building grant applicants? Some of the requested information may not be known until after the capacity building stage of a project.

A117.   One difference between the capacity building and implementation grants with regard to the application is that, for implementation grants, there is an expectation that the applicant has already undertaken an inclusive effort(s) to strategically identify priorities for action, build a shared vision among partners, and develop an action plan for addressing critical challenges facing disability inclusion in healthy community efforts. Implementation grant applicants are asked to discuss that/those prior effort(s) in their applications. With regard to capacity building grants, applicants are expected to provide the requested information to the best of their ability based on the workplan that they have developed; DHS recognizes that all outcomes cannot be anticipated during the capacity building stage of a project but applicants are encouraged to discuss inclusive processes by which they will ensure sound outcomes and outputs that can be communicated and documented in a way to inform ongoing implementation and planning efforts.   (posted 10/28)

Q118.   Regarding a comparison of the Application Template and the RFP VII Required Proposal Content: when comparing the requirements by page limit and sub sections (i.e. this help define what should be in each sub section), the requirements do not appear to be consistent between these documents. Does the Application Template supersede the RFP VII Required Proposal Content in terms of the format of the narrative?

A118.   Please use the Application template and allow your answers to be guided by the “Required Proposal Content” from the RFP.   (posted 10/28)

Q119.   Can you apply for the Implementation grant without a partner?

A119.   No.   (posted 10/28)

Q120.   Will the implementation grant is $250,000 or it can be a portion of the $250,000?

A120.   Implementation grants are for up to $250,000.   (posted 10/28)

Q121.   Can a Partner be For Profit entity and/or Individual or Families?

A121.   A partner may be a for-profit entity. The IHC grant program is not intended to provide direct support to individuals or families but, instead, to support efforts of partner organizations to advance practice, systems and environmental changes that lead to healthy community benefits for people with disabilities, including individuals and families.   (posted 10/28)

Q122.   On the Proposal Coversheet on the first page under Eligibility Type, how should a municipality fill this question out? There is no selection included for them to choose under this question. Do they type in their own category underneath it in order to answer the question?

A122.   Yes, please type in your own category.   (posted 10/28)

Q123.   How will the grant funding be distributed to the awarded grant requests? If a project is approved for funding, will the full grant request be fulfilled? Will there be cases that there will be partial funding awarded to projects that are approved?

A123.   DHS may consider offering partial grant support to applicants but the general intent of the IHC grant program is to fully fund grantees. Please note the language regarding budget on page 11 of the IHC RFP that indicates that applicants must describe how proposed budgets:

• “Demonstrate an efficiency of use of IHC grant resources;
• Identify any leveraged funds that will be used as part of the project;
• Propose to use IHC grant funds for eligible costs as outlined in the Request for Proposal; and
• Include a statement acknowledging that no funds from this award will be used for lobbying (see allowable cost).”   (posted 10/28)

Q124.   Are projects that serve individuals with one type of disability eligible for funding, or must the project serve people with all kinds of disabilities?

A124.   Please see Q12.   (posted 10/29)

Q125.   Are projects that serve only one geographic part of the state eligible for funding, or must the project serve individuals across the state?

A125.   The applicant is asked to identify the geographic area of the state that the project will serve.   (posted 10/29)

Q126.   Must the project be something new, or can the project have already been in existence, but include an expansion of it?

A126.   Projects that build upon current relationships, coalitions, programs, etc. are eligible.   (posted 10/29)

Q127.   If the LOI I submitted was for capacity building, can I change my proposal for implementation? Our coalition needs more work to develop our capacity, but we also believe that implementing together an immediate project that is much needed can help both strengthen our relationship and serve the community we are committed to support.

A127.   You may only choose to apply for capacity building or implementation. With that said, capacity building has a very broad description and is not devoid of implementation. In fact, the RFP specifically states that capital investments are allowable for capacity building grants in the second 12 months of the 18 month grant program.   (posted 10/29)

Q128.   The organization that I work with, submitted paperwork for the Capacity Grant. After looking over the Grant options we are wondering if it is possible to switch and apply for The Implementation Grant?

A128.   Your Letter of Intent does not bound you to apply for either a Capacity Building grant or an Implementation Grant. Your final application may be either.   (posted 10/29)

Q129.   Re: the Disclosure of Investment Activities in Iran form required for the grant application, what do we list as the Bid Solicitation Number?

A129.   The bid solicitation number is not required for this proposal.   (posted 11/5)

Q130.   We’re a new agency and do not currently have an A133 audit report or certified financial statements.  Would we still be eligible for the grant?

A130.    As noted on page 6 of the RFP, “The bidder must be fiscally viable upon an assessment of the bidder’s audited financial statement.”  A submission without an audit, or certified financial statements, would not necessarily be disqualified, but DHS will be unable to assess the bidder’s fiscal viability, which would reflect negatively compared to other proposals that can be fully assessed.  Prospective applicants that do not meet eligibility requirements may collaborate with other organizational partners that do meet the eligibility criteria and that are primary applicants.   (posted 11/9)

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